July 31, 2014

Conference Services

Registrations

To register for an Upcoming Conference, click on the link to the registration site from our Meeting Schedule.

We offer an online Registration process. The participants may register & pay online for your conference using a web registration form created for your meeting according to your specifications for registration types and fees.  We will process all credit card and check payments and make housing assignments.  Or you may have your coordinator enter the participants names and housing type.

Meeting Spaces

To reserve meeting spaces at the MBL for your meeting, the Conference Office will assign the best rooms  available based on the number of attendees and your meeting needs.  You may email  requests to meetingspace@mbl.edu.

  
Wi-Fi Access

Available campus wide for our guests, included in the Administration fee.

Abstracts

Our registration site also accepts abstracts which the organizers can review, rate and select for the talks and poster sections.  From the online abstracts, a pdf file is prepared which you can send out for printing.

Our basic abstract submission package is $750 per meeting.  Additional services for editing text, creating Schedule of Events and organizing the abstract book to fit your needs are available, priced on request.

Poster Display

For your poster display we have facilities for up to 65 posters, 42” x 60” portrait size.  You may combine these sessions with a coffee break or a beer & wine or full bar mixer.  When more than 60 posters, alternate day displays can be arranged

Catering

The Dining Services at MBL is operated by Sodexo, offering innovative menus with the freshest ingredients.  Coffee breaks, mixers, lobster boil dinners and more are available for your meeting.  See our current Rate Sheet.

AV

The AV standard for our meeting rooms and auditoriums is an LCD high definition projector, screen, podium with microphones, sound systems and laser pointers with tech training prior to the meeting for $100 per day.

The AV department also offers video conferencing, telephone conferencing, audio/video recording, streaming and IT equipment rentals.  Technicians are available for support with presentation loading to computers with both Mac and PC.  These additional services can be arranged and priced with the AV department.

Parking

           Off street parking in our conference lot is available for 60 cars, permits provided.  This is included in the Administration fee.