March 31, 2015


Marine Biological Laboratory
Policy No. G.1.12

Human Resources

Initiated by:    Human Resources Director
Approved by:  Director/CEO
Date:    May 1, 1994
Revision:    #2 January 2011
Distribution:    MBL community

1.0    Policy Statement:
The Marine Biological Laboratory has a commitment to provide a safe and healthful work environment for all members of the MBL Community* (see definition below). The MBL has a special concern about the use and abuse of alcohol because this can affect productivity and efficiency; jeopardize the safety of members of the Community and the general public; and have an unfavorable impact on the reputation of the MBL.

2.0    Recognizing that alcohol abuse may require professional help, the MBL provides an Employee Assistance Program where any employee or family member may seek confidential counseling.  Other members of the Community may seek advice on resources available by contacting the Human Resources office.

3.0    As per MBL Safety Policies alcoholic beverages are prohibited at all times from all MBL laboratories including research and teaching laboratories.  The consumption or possession of alcoholic beverages on MBL property, except for officially sanctioned functions or standard exceptions as stated in sections 3.1 and 3.2 below, is also prohibited. Any other exception to this policy for special situations must be approved in advance, in writing, by the President/Director of the MBL or the Chief Academic and Scientific Officer (CASO) and conducted in accordance with any limitations which accompany approval.
3.1    Official MBL sponsored functions and those of licensed vendors (e.g., Sodexo or other caterer) can be considered a standard exception, not requiring special approval by the President/Director or CASO, on the condition that there is a person from the sponsoring group who accepts responsibility for overseeing the responsible use of alcohol, including checking that all persons who consume the alcohol are over 21 years of age, that only moderate consumption is permitted, and that reasonable standards of conduct are maintained.
3.2    MBL housing facilities will be considered a standard exception on the condition occupants and/or their guests are of the legal drinking age (21 years) and the occupant of record accepts responsibility for overseeing responsible use of alcohol, that only moderate consumption is permitted and that reasonable standards of conduct are maintained.

Members of the MBL community shall show consideration for the larger Woods Hole community.

4.0    Off-the-job use of alcohol, or use of alcohol when not actively engaged in an MBL activity, which adversely affects a Community member’s MBL performance or which jeopardizes the safety or property of other members of the MBL Community is prohibited.  Employees and other members of the Community are also prohibited from reporting to work or their prescribed MBL activity under the influence of alcohol.

5.0    In addition, persons whose positions with the MBL require driving as a part of their work or activity while at MBL may be removed from such positions if found to have been driving under the influence of alcohol whether on duty or off duty.

6.0    Additional policies and procedures may apply to specific areas of the MBL.  Members of the MBL Community should be aware of and are responsible for following all relevant policies and procedures.  These policies are available internally online at the MBL website, in the Grass Reading Room of the MBLWHOI Library, or from the Human Resources office.

7.0    Violation of this policy and procedures shall lead to disciplinary action up to and including termination or expulsion from the campus.

8.0    Procedures for implementing the policy:
The formal procedures for implementing this policy are available in the Education office, the office of the CASO, or the Human Resources office.

9.0    Policy Clarification and Updates:
Policy clarification and updates are available from the Director’s office, CASO office, or the Human Resources Office.

*     MBL Community:  For the purposes of this policy the MBL Community includes all year-round employees (scientists and support staff); Whitman Investigators and their personnel, and all other visiting researchers including seminar speakers, sabbatical faculty and other scientific and staff visitors; students, faculty and staff in MBL courses; undergraduate, graduate, and postdoctoral students participating in directed or independent research on campus; conference and workshop attendees; residents in MBL housing; volunteers and other visitors affiliated with employees or visitors, such as spouses or other family members who are on the MBL campus.