October 20, 2014

Housing

Marine Biological Laboratory
Policy No. F.1.1

Housing

Initiated by:Director of Housing and Conference Services
Approved by:MBL Director/CEO
Date:February 23, 1996
Revision:#3, February 7, 2005
Distribution:

1.0Policy Statement:
The primary goal of MBL housing is to provide housing for the students and staff in the courses and for the investigators who rent laboratories.

2.0Fees:
Each fall the MBL establishes fees for all MBL Housing Facilities for the next calendar year. These fees are published in the Guide to Research and Education and on the MBL Web Page.

3.0Summer Housing Reservations:
Submission of the completed housing application (or in the case of course students – completion the housing portion of an Enrollment Form) will be considered a commitment on the applicant’s part to accept and be financially responsible for assigned housing. Confirmation notice will be sent following the assignment of housing.

3.1Rooms will be charged from the date of reservation unless a 15-day written advance notice is given to the Housing Office and an immediate reassignment can be made.
3.2Unclaimed rooms are subject to immediate reassignment.
3.3Individuals arriving prior to the reservation date must make other arrangements for housing.
3.4Housing assignments are non-transferable. Subletting is not permitted.
3.5Changes in assignments are permitted only with the consent of the Housing Office.
3.6Dormitory rooms are not available without board.
3.7Housing applications will be considered only for those individuals registered at the MBL except for MBL Corporation members, who are eligible for housing for a one-week period each year as availability permits.

3.7.1Dormitory space is not available for the families of students.
3.7.2Housing applications from individuals with overdue MBL accounts will not be considered until all accounts are paid in full.

4.0Assignment of summer housing:

4.1Housing will be assigned in the following manner to those who have submitted applications by the prescribed deadlines. The category listed on the application will be verified with the appropriate MBL Office and if, at any point, the applicant withdraws from or cancels the work at the MBL, the housing assignment will be cancelled as well.

Summer

4.1.1MBL Course students (only category guaranteed housing)
4.1.2Principle Investigators, Fellows (includes Grass Fellows), Science Journalists, Course Directors, Course Assistants, Course Coordinators, MBL Adjunct Scientists, Veterinary Intern, CMF Assistant
4.1.3Visiting Research Associates, Course Faculty, Course Lecturers, Teaching Assistants, Visiting Research Assistants/Technicians, Graduate Students working with Researcher, Undergraduate Students working with Researcher
4.1.4Library Office Occupants, Library Desk Readers – (Space Available)
4.1.5Library General Readers
4.1.6Independent Research Programs/Educational groups, Summer Staff/Interns (Space Available), Corporation Members (Space Available)

Non-Summer

4.1.7MBL Courses (Includes SES)
4.1.8BUMP/MRC Interns
4.1.9Conferences
4.1.10Independent Research/Educational Groups
4.1.11Visiting Research Associates/Assistants (Space Available)

4.2The Laboratory guarantees housing only to students admitted to its courses. Students occupy multiple occupancy dormitory rooms.

5.0Housing Refunds

5.1Cancellation of a reservation (except for conference participants) must be made 15 days in advance of the arrival date. A $30 cancellation fee will be charged for the cancellation.
5.2Cancellation of a reservation (except for conference participants) made less than 15 days in advance of arrival date will be charged in full.
5.3There are no refunds for early departures or late arrivals.
5.4Refunds for meal plan will be issued beginning with the full week (starting on Monday) following the week in which the cancellation occurs.
5.5As with all policies, there may be mitigating circumstances that may override policy, but these situations are clearly exceptions and must be addressed on the basis of a written request to the Director of Housing and Conferences stating concise reasons for deviating from policy.

6.0Conditions and Regulations:
The following list of conditions and regulations apply to all MBL housing. Each visitor is required to accept these and all statements above by signing the housing application form.

6.1Bath and hand towels, bed linens, and blankets are furnished to dormitory, cottage, and apartment occupants.

6.1.1Dormitory linens are changed weekly.
6.1.2Cottage and apartment occupants receive linens upon arrival only.
6.1.3Coin operated laundry facilities are available on campus as well as at the cottages.

6.2Pets are not allowed in MBL housing, except in designated “pet” cottages and only with prior approval of the Housing Office. If you are bringing your dog, it is your responsibility to control the pet from early morning and excessive barking. The neighborhood is very close and noise travels readily.
6.3Residents are prohibited from affixing material to the walls, removing furniture, fixtures, or linens.
6.4Except for normal wear and tear on facilities, occupants are responsible for losses and damages incurred.
6.5The MBL is not responsible for the loss of personal effects and suggests the use of lockable luggage.
6.6No off-season storage is allowed in MBL housing. Winter storage for personal effects is available at local storage facilities.
6.7All guests of MBL residents must be registered at the Housing Office 48 hours prior to arrival. Where applicable, residents must also have the approval of their roommate(s) before inviting guests to stay with them. The number of guests at any given time must not exceed the number of beds in the unit plus one. Guests may stay no more than two consecutive nights in a week. Residents will be charged a nightly fee for each guest.
6.8On-campus parking is severely limited, and regulated. The MBL maintains a parking lot off-campus and provides scheduled shuttle van service to the main campus. The use of bicycles is encouraged.

6.7.1An indoor bicycle storage area is available for minimal fee.
6.7.2Bicycle storage is not allowed inside the dormitories.
6.7.3Occupants of the MBL cottages are prohibited from using unregistered vehicles on the private roads in the area.

7.0Forfeiture of housing
Failure to adhere to housing conditions and regulations will result in automatic forfeiture of housing assignment and accommodation.

7.1Although a security deposit is not required, upon departure, cottages and apartments should be left in the condition in which they were found upon arrival. A fee will be charged if repairs to the dwelling or its contents are required.

8.0Dining Services
During the summer months, the Swope dining hall is open Monday-Saturday for three meals per day.

8.1A weekly meal contract may be purchased by any member of the MBL community.
8.2The MBL does not grant credit for missed meals. Refunds for meals plans will be issued beginning with the full week following the week in which the cancellation occurs.
8.4During the non-summer months, the dining hall is open only for conference activity.

9.0Policy Clarification and Updates:
Policy clarification and updates are available from the Housing office.