October 7, 2015

Policies and Procedures for Unfunded Scientists

Marine Biological Laboratory
Policy No. A.1.1

Director’s Office

Initiated by: Science Council
Approved by:MBL Director/CEO
Date:May 28, 1993
Revision:#1, July 10, 2004
Distribution:MBL Scientific Staff

1.0 Policy Statement:
It is recognized that on occasion resident MBL scientists (those individuals with appointments at the MBL of Assistant, Associate, or Senior Scientist) will be without financial support because a grant may not be funded or other applications for funds may not be awarded. It is further recognized that providing space for these individuals represents a real cost to the MBL.

2.0 Grace Period
To balance the financial needs of the MBL and the institution’s desire to allow scientists to continue to conduct research and seek research funding, it is MBL policy that scientists who are Track I appointments (as defined in policy No. A.1.2) and who lose their research funding be granted a twelve-month grace period during which he/she will be allowed to occupy space at the MBL without paying full overhead or rent costs.

2.1 During this grace period, it is expected that the MBL scientist will exercise due diligence in attempting to obtain funding.

2.1.1 Indications of this diligence will include applications to federal and private organizations for research support.

2.2 It should be noted that the initial twelve-month grace period will only cover individuals resident at the MBL. It will not cover the initial appointments of scientists who may, nonetheless (especially in the case of junior appointments) be funded by the MBL.

3.0 Vacating Lab
If at the end of this twelve-month period, the unfunded scientist has not received funding to pay full overhead or rent, he/she will be asked to vacate his/her laboratory.

3.1 A scientist who has failed to obtain funding after the twelve-month grace period, and who would like to continue to occupy space at the MBL, may apply to the Science Council to review his/her research program to determine if an extension of the grace period is appropriate.

3.2 The Science Council will make a recommendation on the extension of the grace period to the Director, who will make the final decision as to whether to extend; the length of the extension; and the requirements for that extension.

4.0 Policy Clarification and Updates
Policy clarification and updates are available from the Director’s Office.