September 23, 2014

Telephone Account Codes and Credit Cards

Marine Biological Laboratory
Policy No.H.2.7

Information Technology

Initiated by:Director, Information Technology
Approved by:MBL Director/CEO
Date:April 16, 1998
Revision:
Distribution:MBL Community

1.0Policy Statement:
All telephone Account Codes are administered by the Telecommunication Technician to allow administrative validation of the Call Accounting System Account Code Index. Codes are distributed by the Telecommunication Technician for security reasons.

All telephone credits cards are issued by the Telecommunication Technician. All prepaid telephone calling cards are sold in the Stock Room.

2.0Procedure:

2.1Telephone Access Codes

2.1.1Each Cost Center will have an identified Point of Contact for validation.
2.1.2All personal account codes will be reviewed by CFO.

2.2Telephone Credit Cards

2.2.1Eligible categories for Credit Cards: Year Round PIs, Course Directors, Senior Staff.
2.2.2The CFO will review all credit card requests before issuance.

3.0Policy Clarification and Updates:
Policy clarification and updates are available from the Information Systems Division.