Reminder of NIH Policy Changes

For your convenience, here is a roundup of recently announced changes impacting grant application submission for due dates on or after January 25, 2019.

NIH Policy and Guidelines on the Inclusion of Individuals Across the Lifespan as Participants in Research Involving Human Subjects (NOT-OD-18-116)

Individuals of all ages are expected to be included in all NIH-defined clinical research unless there are scientific or ethical reasons not to include them. Applications for research involving human subjects must address the age-appropriate inclusion or exclusion of individuals in the Inclusion of Women, Minorities, and Children section of the proposed research project.

Review Criteria Updates (Fellowship – NOT-OD-18-227; Research – NOT-OD-18-228; Career Development – NOT-OD-18-229)

NIH has updated application instructions and review criteria addressing rigor of prior research (formerly scientific premise); inclusion reporting and requirements; and protections for human subjects.

Recently published opportunities have the updated review criteria in the body of the announcement. Opportunities posted prior to the change have a link to the notice containing updated criteria at the top of the Application Review Information section.

Changes to the NIH Academic Research Enhancement Award (R15) Program (NOT-OD-19-015)

The R15 activity code is rebranded as “NIH Research Enhancement Award” and going forward will include two programs:

  • Academic Research Enhancement Award (AREA) for Undergraduate-Focused Institutions
  • Research Enhancement Award Program (REAP) for Health Professional Schools and Graduate Schools

An institution letter verifying eligibility with the criteria listed in the funding opportunity announcement is required with each application and the ineligible institution list will no longer be maintained.

The NIH Academic Research Enhancement Award (AREA) Parent Announcement, PA-18-504, expires January 8, 2019 and will not be reissued.

Reinstatement of NIH SBIR Direct-to-Phase II Authority (NOT-OD-19-019)

Direct-to-Phase II is now an option for the SBIR Omnibus opportunities (see NOT-OD-19-019 for exceptions).

Other targeted SBIR opportunities issued by NIH Institutes and Centers have reinstated the Direct-to-Phase II option on an opportunity-by-opportunity basis.

New Funding Opportunity Announcements Targeting Basic Experimental Studies with Humans (NOT-OD-19-024)

NIH has issued new R01 Parent Announcements identified as Basic Experimental Studies with Humans. These opportunities focus on applications that propose clinical trials that also meet the definition of basic research. Pay close attention to participating Institutes and Centers and any restrictions posted in the Related Notices section of each opportunity. Applications proposing basic experimental studies involving humans may also be submitted to opportunities which allow clinical trials.

Harassment and Discrimination Protections in NIH Training Applications (NOT-OD-19-029)

The Letters of Support section of institutional training (T) applications must include a letter on institutional letterhead signed by a key institutional leader that describes the institutional commitment to ensuring that proper policies, procedures, and oversight are in place to prevent discriminatory harassment and other discriminatory practices.

NIH Implementation of the Final Rule on the Federal Policy for the Protection of Human Subjects (Common Rule; NOT-OD-19-050)

Several provisions in the Revised Common Rule resulted in changes to NIH policies and procedures. From an application submission perspective, the most notable changes are:

  • Changes to categories of research qualifying for exemptions (FAQs)
  • Use of new exemptions 7 and 8, when applicable

Application Instruction Updates

The application form instructions found on the How To Apply – Application Guide page include clarifications and policy updates (see Significant Changes).

Original post by NIH Staff on 1/8/2019

Revised NIH Grants Policy Statement for Fiscal Year 2019

NIH has released a revised Grants Policy Statement that applies to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2018.  This revised version does not introduce new policies, but it does incorporate all policy changes or updates made throughout the previous year and includes significant enhancements to improve the user interface, navigation, and search.  Let NIH know what you think of the usability enhancements.  They welcome suggestions for continued improvement!

Read the full announcement for details.

 

Original post by NIH Staff on 11/9/2018

Revised NSF Proposal & Award Policies & Procedures Guide (PAPPG) (19-1) has been issued

NSF has announced that a revised version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 19-1) has been issued.

The new PAPPG will be effective for proposals submitted, or due, on or after January 28, 2019. Significant changes include:

  • Addition of Research.gov as an option for proposal preparation and submission, and proposal file updates;
  • Revision of eligibility standards for unaffiliated individuals;
  • Specification that conference proposals over $50,000 and all equipment proposals must include the Collaborators and Other Affiliations information in the proposal submission;
  • Revision of resubmission guidelines for NSF programs that accept proposals at any time;
  • Implementation of NSF’s policy on sexual harassment and other forms of harassment, or sexual assault;
  • Specification that proposers are required to have a policy or code-of-conduct that addresses sexual harassment, other forms of harassment, and sexual assault, and that includes clear and accessible means of reporting violations of the policy or code-of-conduct. This policy or code-of-conduct must be disseminated to conference participants prior to attendance at the conference as well as made available at the conference itself;
  • Emphasis on the importance of training faculty in the responsible and ethical conduct of research;
  • Incorporation of existing patent policy into the PAPPG. This policy was previously implemented by regulation at 45 CFR 650; and
  • Numerous clarifications and other changes throughout the document.

NSF encourages you to review the by-chapter summary of changes provided in the Introduction section of the PAPPG.

An NSF webinar to brief the community on the new PAPPG will be held on November 27 at 2 PM EST. For additional information about the webinar, including how to register for it, visit: https://nsfgrantsconferences.com/pappg-webinar-19/.

While this version of the PAPPG becomes effective on January 28, 2019, in the interim, the guidelines contained in the current PAPPG (NSF 18-1) continue to apply.  NSF will ensure that the current version of the PAPPG remains on the NSF website, with a notation to proposers that specifies when the new PAPPG (including a link to the new Guide) will become effective.

If you have any questions regarding these changes, please contact the NSF Policy Office at policy@nsf.gov.

Original post by NSF on 11/6/2018

NSF Report: Women, Minorities, and Persons with Disabilities in Science and Engineering

Women, Minorities, and Persons with Disabilities in Science and Engineering provides statistical information about the participation of these three groups in science and engineering education and employment. Its primary purpose is to serve as a statistical abstract with no endorsement of or recommendations about policies or programs. National Science Foundation reporting on this topic is mandated by the Science and Engineering Equal Opportunities Act (Public Law 96-516).

This digest highlights key statistics drawn from a wide variety of data sources. Data and figures in this digest are organized into five topical areas—enrollment, field of degree, occupation, employment status, and early career doctorate holders.

Surveys conducted by the National Center for Science and Engineering Statistics (NCSES) at the National Science Foundation provided a large portion of the data used in this report. NCSES has a central role in the collection, interpretation, analysis, and dissemination of objective data on the science and engineering enterprise.

A formal report, in the form of a digest, is issued every 2 years and is available here.

WMPD Digest Cover

 

Research.gov: Enhancements & Options

Effective September 24, 2018, Research.gov’s Proposal Preparation and Submission Site will be enhanced to allow additional flexible options for PDF uploads. These include:

  • Support for PDFs generated from LaTeX source documents in addition to existing support for PDFs from Microsoft Word, Google Docs, and Open Office for document compliance checks
  • Support for fonts and font sizes:
    • Arial (not Arial Narrow), Courier New, Palatino, Palatino Linotype, or Helvetica at a font size of 10 points or larger;
    • Times New Roman at a font size of 10 points or larger; or
    • Computer Modern family of fonts at a font size of 10 points or larger.
    • Other fonts not specified above, such as Cambria Math, may be used for mathematical formulas, equations, or when inserting Greek letters or special characters.

Note that while some of the above font sizes differ from the guidance provided in the Proposal and Award Policies and Procedures Guide (PAPPG), proposals following the on-screen guidance in Research.gov will not be prevented from submission.

Please note the Proposal Preparation and Submission Site is being developed incrementally and as capabilities are migrated from FastLane to Research.gov, the system features will expand until it eventually replaces FastLane for proposal preparation and submission.

More Information on Document Uploads

Document upload Frequently Asked Questions (FAQs) will be available via this link on September 24, 2018. Additional resources such as instructional videos and a system capabilities release timeline are currently available on the Research.gov About Proposal Preparation and Submission page.

For IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or rgov@nsf.gov. Policy-related questions should be directed to policy@nsf.gov.

Original post by NSF on 9/19/2018

RPPRs: Who Can Do What?

A new resource, RPPRs: Who Can Do What?, provides a quick look at the Annual, Interim, and Final Research Performance Progress Reports (RPPRs), including information such as due dates and how to access RPPR links. It also charts what happens to the Interim RPPR when a Type 2, Competing Renewal application is submitted.

Original post September 7, 2018

NIH Application Resubmission Policy

NIH’s resubmission policy has not changed, but the policy notice highlights some important points:

  • Only a single resubmission (A1) of an original application (A0) will be accepted
  • An A0 application may be submitted following an unsuccessful A0 or A1 application, with a few exceptions
  • What happens when switching FOAs between the A0 and A1 applications
  • Generally a change of activity code (e.g., R01) between the A0 and A1 is not allowed, with one exception

Read the policy for details.
 

Grants.gov Learning Workspace Video Series

The recently refreshed Learning Workspace Video Series provides step-by-step instructions for organization applicants using Grants.gov workspace.

While the videos listed below do not cover every special circumstance, they do walk viewers through the primary path for completing and submitting a federal grant application. Of course, if you wish to dig in on any of the steps, you are welcome to browse and consult the in-depth Online User Guide.

Here are the videos in the Learning Workspace series:

  1. Application Workflow for Organizations (updated on May 29, 2018)
  2. User Roles & Workspace Actions (updated on April 21, 2018)
  3. How to Create a Grants.gov Workspace (updated on April 20, 2018)
  4. How to Add Participants to a Grants.gov Workspace (updated on June 29, 2018)
  5. Completing Forms in a Grants.gov Workspace (updated on June 29, 2018)
  6. Submitting an Application in a Grants.gov Workspace (updated on July 6, 2018)

  original post by Grants.gov on 8/1/2018

Need to Add Collaborators to a Workspace?

Adding collaborators to a workspace is surprisingly easy – even when the collaborator is not part of your applicant organization.

This new video outlines the different ways a Workspace Owner can add other users to a workspace.

Note: Users who have either the Manage Participants for Organization Workspaces privilege or the Manage Participants for My Workspaces privilege may also add participants to a workspace.

When users are added to a workspace, they are able to help fill out grant application forms – either by downloading a PDF file and filling it out offline, or by opening a webform in a browser window.

Want to learn more about adding participants to one of your workspaces? Read this help article in Grants.gov’s Online User Guide.

original post July 11, 2018 by Grants.gov

OMB: Micro-purchase and Simplified Acquisition Update

OMB has issued a memo regarding the implementation of the micro-purchase and simplified acquisition thresholds under the 2017 and 2018 NDAA: