Revised NSF Proposal & Award Policies & Procedures Guide (PAPPG) (19-1) has been issued

NSF has announced that a revised version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 19-1) has been issued.

The new PAPPG will be effective for proposals submitted, or due, on or after January 28, 2019. Significant changes include:

  • Addition of Research.gov as an option for proposal preparation and submission, and proposal file updates;
  • Revision of eligibility standards for unaffiliated individuals;
  • Specification that conference proposals over $50,000 and all equipment proposals must include the Collaborators and Other Affiliations information in the proposal submission;
  • Revision of resubmission guidelines for NSF programs that accept proposals at any time;
  • Implementation of NSF’s policy on sexual harassment and other forms of harassment, or sexual assault;
  • Specification that proposers are required to have a policy or code-of-conduct that addresses sexual harassment, other forms of harassment, and sexual assault, and that includes clear and accessible means of reporting violations of the policy or code-of-conduct. This policy or code-of-conduct must be disseminated to conference participants prior to attendance at the conference as well as made available at the conference itself;
  • Emphasis on the importance of training faculty in the responsible and ethical conduct of research;
  • Incorporation of existing patent policy into the PAPPG. This policy was previously implemented by regulation at 45 CFR 650; and
  • Numerous clarifications and other changes throughout the document.

NSF encourages you to review the by-chapter summary of changes provided in the Introduction section of the PAPPG.

An NSF webinar to brief the community on the new PAPPG will be held on November 27 at 2 PM EST. For additional information about the webinar, including how to register for it, visit: https://nsfgrantsconferences.com/pappg-webinar-19/.

While this version of the PAPPG becomes effective on January 28, 2019, in the interim, the guidelines contained in the current PAPPG (NSF 18-1) continue to apply.  NSF will ensure that the current version of the PAPPG remains on the NSF website, with a notation to proposers that specifies when the new PAPPG (including a link to the new Guide) will become effective.

If you have any questions regarding these changes, please contact the NSF Policy Office at policy@nsf.gov.

Original post by NSF on 11/6/2018

NSF Report: Women, Minorities, and Persons with Disabilities in Science and Engineering

Women, Minorities, and Persons with Disabilities in Science and Engineering provides statistical information about the participation of these three groups in science and engineering education and employment. Its primary purpose is to serve as a statistical abstract with no endorsement of or recommendations about policies or programs. National Science Foundation reporting on this topic is mandated by the Science and Engineering Equal Opportunities Act (Public Law 96-516).

This digest highlights key statistics drawn from a wide variety of data sources. Data and figures in this digest are organized into five topical areas—enrollment, field of degree, occupation, employment status, and early career doctorate holders.

Surveys conducted by the National Center for Science and Engineering Statistics (NCSES) at the National Science Foundation provided a large portion of the data used in this report. NCSES has a central role in the collection, interpretation, analysis, and dissemination of objective data on the science and engineering enterprise.

A formal report, in the form of a digest, is issued every 2 years and is available here.

WMPD Digest Cover

 

Research.gov: Enhancements & Options

Effective September 24, 2018, Research.gov’s Proposal Preparation and Submission Site will be enhanced to allow additional flexible options for PDF uploads. These include:

  • Support for PDFs generated from LaTeX source documents in addition to existing support for PDFs from Microsoft Word, Google Docs, and Open Office for document compliance checks
  • Support for fonts and font sizes:
    • Arial (not Arial Narrow), Courier New, Palatino, Palatino Linotype, or Helvetica at a font size of 10 points or larger;
    • Times New Roman at a font size of 10 points or larger; or
    • Computer Modern family of fonts at a font size of 10 points or larger.
    • Other fonts not specified above, such as Cambria Math, may be used for mathematical formulas, equations, or when inserting Greek letters or special characters.

Note that while some of the above font sizes differ from the guidance provided in the Proposal and Award Policies and Procedures Guide (PAPPG), proposals following the on-screen guidance in Research.gov will not be prevented from submission.

Please note the Proposal Preparation and Submission Site is being developed incrementally and as capabilities are migrated from FastLane to Research.gov, the system features will expand until it eventually replaces FastLane for proposal preparation and submission.

More Information on Document Uploads

Document upload Frequently Asked Questions (FAQs) will be available via this link on September 24, 2018. Additional resources such as instructional videos and a system capabilities release timeline are currently available on the Research.gov About Proposal Preparation and Submission page.

For IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or rgov@nsf.gov. Policy-related questions should be directed to policy@nsf.gov.

Original post by NSF on 9/19/2018

RPPRs: Who Can Do What?

A new resource, RPPRs: Who Can Do What?, provides a quick look at the Annual, Interim, and Final Research Performance Progress Reports (RPPRs), including information such as due dates and how to access RPPR links. It also charts what happens to the Interim RPPR when a Type 2, Competing Renewal application is submitted.

Original post September 7, 2018

NIH Application Resubmission Policy

NIH’s resubmission policy has not changed, but the policy notice highlights some important points:

  • Only a single resubmission (A1) of an original application (A0) will be accepted
  • An A0 application may be submitted following an unsuccessful A0 or A1 application, with a few exceptions
  • What happens when switching FOAs between the A0 and A1 applications
  • Generally a change of activity code (e.g., R01) between the A0 and A1 is not allowed, with one exception

Read the policy for details.
 

Grants.gov Learning Workspace Video Series

The recently refreshed Learning Workspace Video Series provides step-by-step instructions for organization applicants using Grants.gov workspace.

While the videos listed below do not cover every special circumstance, they do walk viewers through the primary path for completing and submitting a federal grant application. Of course, if you wish to dig in on any of the steps, you are welcome to browse and consult the in-depth Online User Guide.

Here are the videos in the Learning Workspace series:

  1. Application Workflow for Organizations (updated on May 29, 2018)
  2. User Roles & Workspace Actions (updated on April 21, 2018)
  3. How to Create a Grants.gov Workspace (updated on April 20, 2018)
  4. How to Add Participants to a Grants.gov Workspace (updated on June 29, 2018)
  5. Completing Forms in a Grants.gov Workspace (updated on June 29, 2018)
  6. Submitting an Application in a Grants.gov Workspace (updated on July 6, 2018)

  original post by Grants.gov on 8/1/2018

Need to Add Collaborators to a Workspace?

Adding collaborators to a workspace is surprisingly easy – even when the collaborator is not part of your applicant organization.

This new video outlines the different ways a Workspace Owner can add other users to a workspace.

Note: Users who have either the Manage Participants for Organization Workspaces privilege or the Manage Participants for My Workspaces privilege may also add participants to a workspace.

When users are added to a workspace, they are able to help fill out grant application forms – either by downloading a PDF file and filling it out offline, or by opening a webform in a browser window.

Want to learn more about adding participants to one of your workspaces? Read this help article in Grants.gov’s Online User Guide.

original post July 11, 2018 by Grants.gov

OMB: Micro-purchase and Simplified Acquisition Update

OMB has issued a memo regarding the implementation of the micro-purchase and simplified acquisition thresholds under the 2017 and 2018 NDAA:

NSF Proposal and Award Policy Newsletters

NSF Proposal and Award Policy Newsletters:

This newsletter is produced by the Policy Office in the Division of Institution and Award Support at the National Science Foundation to provide information about upcoming changes and clarifications to policies and procedures that affect how you prepare and submit proposals and manage NSF awards.

This latest edition is particularly helpful!  You can view it here.

Previous editions are also available:

December 2017 NSF Newsletter 4

September 2017 NSF Newsletter 3

June 2017 NSF Newsletter 2

March 2017 NSF Newsletter 1

NSF account registration process in Research.gov takes effect March 26, 2018

The National Science Foundation (NSF) is making major changes to the way the research community registers for NSF accounts and maintains account and user profile information in FastLane and Research.gov.  Effective March 26, 2018, NSF is introducing a new centralized and streamlined account registration process in Research.gov for the research community that will provide each new user with a single profile and unique identifier (i.e., NSF ID) for signing in to FastLane and Research.gov for proposal and award activities.

New Functionality

The new account management functionality will:

  • Allow users to create and self-manage accounts, including personal information and role requests;
  • Eliminate the need for organizational Administrators to create accounts and maintain profile information for their users, allowing Administrators to focus on managing roles for their organizations through a dashboard with functions to approve, disapprove, assign, and remove roles; and
  • Replace the existing FastLane and Research.gov account management functions.

Existing NSF Accounts 

Existing NSF account holders, including Grants.gov and Application Submission Web Service (ASWS) users, will be migrated to the new account management system through a simple, one-time operation when initially signing in to FastLane or Research.gov after the new functionality is released.  Account holders will be required to verify information to transfer it to the new system. Each user will have one NSF ID per the Proposal & Award Policies & Procedures Guide (NSF 18-1), Chapter I.G.4.

Helpful Links

  • Users with existing NSF accounts can access the NSF ID Lookup page for their NSF ID. Forgotten passwords for established NSF accounts may be retrieved here.
  • New users will be able to register directly with NSF through Research.gov on or after March 26, 2018, via this link: https://www.research.gov/accountmgmt/#/registration . Note that this link will not work until March 26, 2018.

Notes About Grants.gov and ASWS   Beginning on March 26, 2018, the Principal Investigator (PI), all co-PIs, and the Authorized Organizational Representative (AOR) listed on a Grants.gov proposal must all be registered with NSF prior to proposal submission. NSF IDs for the PI, all co-PIs, and the AOR listed will need to be included in the proposal submission.

  • When a proposal is submitted to NSF on or after March 26, 2018, through Grants.gov and ASWS, the NSF system will cross-check the DUNS number and organization name with NSF records.
    • If there is no match to the DUNS number and/or organization name, the proposal will be rejected and the PI/AOR listed on the proposal submission will receive an email notifying that the proposal submission was not accepted by NSF.
    • Currently, for proposals submitted via Grants.gov or ASWS, the NSF system registers organizations and will allow proposal submission in cases where there is a mismatch of the DUNS number and/or organization name with NSF records; however, this will no longer be possible effective March 26, 2018.

New NSF Registration Requirements for Organizations

  • Organizations new to NSF will also register via the account management system in Research.gov.
  • New organizations will be able to register directly with NSF through Research.gov on or after March 26, 2018, via this link: https://www.research.gov/accountmgmt/#/registration . Note that this link will not work until March 26, 2018.
  • Beginning on March 26, 2018, before a new organization can register with NSF, it must first be registered in the System for Award Management (SAM; https://www.sam.gov) and have a data universal numbering system (DUNS) number.
  • Organizations not already registered with NSF should be aware that completion of the SAM registration process could take up to two weeks.
  • Note that the vast majority of universities are already registered with NSF via FastLane.

Planned Releases

The new centralized account management functionality is being released first to the Administrator, PI, AOR, Sponsored Project Officer (SPO), Graduate Research Fellowship Program (GRFP) Coordinating Official and Financial Official, and Award Cash Management Service (ACM$) groups. NSF plans to eventually expand the new functionality in the future to additional groups including proposal reviewers, GRFP applicants, and NSF staff.

 Training Resources

 NSF is currently finalizing new account management training resources such as job aids, Frequently Asked Questions (FAQs), and instructional videos. These materials will soon be available on an “About Account Management” page accessible on the Research.gov homepage.

 For IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or rgov@nsf.gov. Policy-related questions should be directed to policy@nsf.gov.

 original post by NSF 3/13/2018