Reservation Process

When a registration form is completed, an acknowledgment e-mail is automatically sent to the applicant.  Submission of the completed registration form and housing application is considered a commitment on the applicant’s part to accept financial responsibility for the housing assigned.

Payment:
All housing fees must be paid 15 days prior to the date of occupancy.  Payment must be made by cash, check, VISA, MasterCard, American Express or Discover.

Cancellations:
Cancellation of a reservation (except for conference participants) must be made 15 days in advance of the arrival date.  A $30 fee may be charged for the cancellation.  Cancellation of a reservation (except for conference participants) made less than 15 days in advance of arrival date will be charged in full.

Reservation Changes:
A $25 reservation charge may be assessed.  As with all policies there may be mitigating circumstances that may override the policy.  Any requests for exceptions to this policy must be submitted in writing to the Asst. Director of Housing, Dining & Conferences.

There are no refunds of housing or meal plan charges for early departures or late arrivals.

Housing assignments:
Standard Housing assignments will be made by May 31 (except course students), for those applications received by the March 1st deadline date.

Available housing will be assigned according to the institution’s established tiers.  We will verify the tier included on your application with the appropriate MBL department.  If, at any point, you withdraw from or cancel your work at the MBL, your housing will be cancelled as well.

The Housing Office will adhere to the established tier list in making housing assignments.
The following factors will also be taken into consideration when making assignments:

  • Number of people in applicant’s party: Cottages and 2-bedroom apartments will be assigned to families with dependent children before they are assigned to a couple, regardless of category.
  • Need for lead-free housing.
  • Approval to bring a pet (cottages only) – pet fee required.
  • Disability: Housing for persons with mobility impairments is severely limited.  Please indicate mobility impairment on your application.

Factors NOT considered when making housing assignments:

  • Medical conditions.  The staff in housing is not qualified to evaluate medical conditions, regardless of documentation from a physician.
  • Housing, when available, is only provided for immediate family members and dependent children.

Due to the high demand on housing, the MBL is unable to provide housing for:

  • Families of students
  • Non-dependent children or extended family members of applicant
  • Friends of applicants
  • Staff of applicants

Confirmation of Housing Assignment:
Housing confirmations will be emailed verifying your dates of arrival and departure.
Assignments will be issued upon arrival.

For Summer Applicants, please be sure to list your best email address from mid-May to early June on your application.

Housing will be charged from the date of the reservation unless the Housing Office receives a written cancellation notice at least 15 days in advance of the reservation and an immediate reassignment can be made.

Unclaimed housing units are subject to immediate reassignment.  Housing assignments are not transferable, and subletting is not permitted.  Changes in room assignments are permitted only with the prior consent of the Housing Office.